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| OpenDocMan ™ – Open Source Document Management System |
OpenDocMan is a free, web-based, open source document management system (DMS) written in PHP designed to comply with ISO 17025 and OIE standard for document management. It features web based access, fine grained control of access to files, and automated install and upgrades.
What can you do with OpenDocMan
- Store your company training documents so that employees always know where to find the latest copies.
- Eliminate the emailing headaches of large documents
- Print Houses: Use opendocman to let your customers “approve” your proofs
- Store all the technical manuals for equipment used at your company
- Engineering: Store your CAD files
- Store your media files (audio, video, pictures)
- Not-for-profits can use OpenDocMan to store their meeting minutes, and their internal documents so that all members could have access to them.
- Developers: Store code snippets
- Property Management: Keep track of all of your bills for each of your properties
- Trucking Company: Store manifests and bills of ladening
Document management software and document management in general is based around a concept of centralized document storage, limited access, and change tracking. These three DMS software fundamentals make up much of ISO 17025 in regards to document management systems.
- Centralized Document Storage - Any decent document management system ( DMS ), whether it is open source or commercial, will allow documents to be stored in some sort of centralized location. This makes finding documents in the DMS much easier, as there is only one place to look.
- Limited Access - Having a centralized location to store files is not enough to call your product a document management system. A simple folder on your computer can allow files to be stored, but limiting access to specific individuals becomes more of a problem. A good DMS will allow fine-grained access to each and every file.
- Tracking Changes - Limiting access to the DMS files is a good step in the right direction but does no good if the files can be changed, added, removed without tracking of those actions. A good document management software system will add on change tracking for the files so that changes can be noted, and reversed if need be.
Feature
OpenDocMan is an open source document management system, also known as an open source DMS, written in PHP and it runs inside any popular web server. Here are some of the key features of the document management software:Server
- Runs inside any PHP5-enabled web server (Apache2, IIS, etc.)
- MySQL 5
- Runs on all modern operating systems: Linux, Unix, Mac Os X, Windows 2000, Windows XP, Windows 2003, Windows Vista, Windows 7
- Very lightweight and easy to install
- Automatic installer and updater
- All files are stored locally on the web server for easy backup
- 100% Web Based Interface: No FTP required. Upload files directly from your web browser.
- Unlimited File Types: Add any file type to the system
- Meta data fields for each file
- Assign a department/category to each file
- Check-out feature to prevent over-writing of edits
- Revision history
- Documents are stored physically on the server
- File expiration
- Create custom document properties to match your companies needs
- Automated document review process
- Automated file expiration process
- Reviewer can approve or reject a new document or a changed document
- E-mail notification options prior to and after a review
- Quick-browse search by author, department, or category
- Full search by meta-data, author, department, category, file name, comments,etc.
- No external indexing processes required
- Secure URL feature to obfuscate URL parameters
- Fine grained user access control for each file
- Departmental access control for each file
- Three user types: User, Admin, and Super-Admin
- Control the size limit of files independent of higher server limits
- Chinese
- Croatian
- Dutch
- English
- French
- German
- Italian
- Portuguese
- Spanish
- Turkish
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